Best Basic Interview Thank You Letters And Email

Have you just concluded a job interview? You’re quite excited that you gave great answers to all the questions the interviewer asked, and you hit it off with the hiring manager. You nailed it! But don’t rest on your laurels yet. 

However, this is only the start as most hiring managers pay a lot of attention to how well-written a thank you email is after the interview.

If you have just interviewed for a job, or are about to interview, this article has tips, guidelines and even sample templates on how to write the best interview thank you letters and Email

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Tips On Writing A Thank You Interview Letter/Email 

When you are contacted for an interview, it is always a gracious gesture on the part of the company

 However, in order to ensure that your interview goes as smoothly as possible, it is important to follow a few simple guidelines when composing your thank you letter. 

1. Thank The Interviewer For Their Time 

If you are fortunate enough to have been interviewed for a job, or if you have received an offer and are in the process of interviewing, it is important to say thank you. Not only will it make the interviewer feel appreciated, but it will also demonstrate that you respect their time and effort.

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2. Express Your Excitement About The Opportunity 

Expressing excitement about an opportunity is a great way to stand out from the competition. Here are some tips on how to write a thank you interview letter that will show your enthusiasm:

  • Use strong verbs. Use words like “thrilled”, “elated”, and “enthused” when writing about your excitement for the opportunity. Avoid using words like “happy” or “pleased”, as these may come across as too subdued. 
  •  Be personal. Make sure to include details about why you are excited about the role and what makes it perfect for you. Showcase your skills and why this particular opportunity is a good match for your skillset. 
  • Stay concise, don’t beat around the Bush but go straight to the point.
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3. Detail Why You Are Interested In The Position

When writing an interview thank you letter or email, it is always important to show your interest in the position and how you would be a good fit for the company.

A thank you letter follows up after an interview and helps set the tone of your candidacy. Thank you letters can also be used as an icebreaker to get to know someone better.

 4. Describe How Your Skills Would Benefit The Company And Contribute To Its Success. 

When writing an interview thank you letter, it is important that you explicitly state how your skills would benefit the company and how you would contribute to its success. 

This can be done by describing how your skills would improve the company’s operations or outcomes. 

Additionally, highlighting your experience in working with similar companies can also show why you are a valuable addition to the team. 

5. Offer To Answer Any Questions They Might Have

When you are writing a thank you letter, it is important to be personal and thoughtful. Offering to answer any questions the person might have when writing can show that you took the time to read their email and understand what they were trying to say. 

Some benefits of offering to answer any questions someone might have when writing an email include: 

  • It shows that you care about your relationship with the person, and are willing to go above and beyond to make them happy. 
  • It builds trust between you and the person, making it easier for future communication. 
  • People appreciate knowing that they can ask whatever questions come to mind in a situation like this, without feeling embarrassed or like they are being taken advantage of.
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6. In Your State On Keeping Them Updated On Any Developments And Look Forward To Hearing From Them

It is important to make sure you keep them updated on any developments and look forward to hearing from them. Thank them for their time and let them know that you appreciated their candidacy.

Samples Of A Good Interview Thank You Letter/ Email 

Sample 1

Hi [persons’ names],

It was a pleasure to meet you today to discuss [role you applied for] at [company name]. The position sounds like the perfect fit for me, and I think my expertise in handling [accounts receivable Java EE programming coordinating teams] would be ideal preparation for the role.

If you are uncertain about any question I would answer, let me know. I appreciate your time with me in exploring this attractive opportunity.

Best regards,

Sample 2

[Your Name]

Thank you so much, [person’s name], for meeting with me on [insert date] in order to discuss the exciting job opportunity [at the company].

I am very much interested in the position and believe that my decade of experience [writing copy managing a sales team designing a website] would be valuable for your company (is rebranding, attracting new customers).

You cited your initiative was expanding to a cloud environment, and I wanted to give you just a few ideas for accelerating the transition. You’ll find some links to my rebranding project site redesign at the end of the email.

I’ll be in touch to discuss further details on the next steps in the interview process and will answer any other questions you have about my suitability for this position.

Best regards.

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Benefits Of Writing Interview Thank You Letters And Email 

1. It Shows Your Attention To Detail

When you send a thank you letter, you proofread it carefully and make sure that everything is correct. 

This shows that you take your job search seriously and that you’re not just looking for a job because someone told you to.

2. It Demonstrates Your Skill Set

Thank you letters are a great way to showcase your skills and talent. If the position requires good writing, be sure to include examples from your work experience or essays that you have written. This will show the interviewer that you have what it takes to be successful in this role.

3. It’s Polite And Professional

A good thank you letter or email looks professional and shows that you know how to take care of yourself.

This will make the person hiring you to respect your skills and think highly of your ability to handle yourself in a professional setting.


Thank you letters and emails can make a huge difference in your job search. Sending a well-crafted email or letter shows that you took the time to put thought into your application and made an effort to stand out from the rest.

Keep these tips in mind when writing your thank you letters and emails, and watch your search for a new job take off with success!

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