A bank account holder or manager uses a passbook to stay updated on all bank transactions and have access to a bank account.
It is used for withdrawals and debits. Most times, withdrawal is only possible by taking the passbook to the bank branch where the account was originally opened and signing a withdrawal slip to get funds.
This article further describes 9 different samples for application for new passbooks for account holders.
Article Road Map
9 Different Sample Application For New Passbook From A Bank
Application 1: General Passbook Application
For individuals who do not know how to go about the format to use as a guideline for application for a new passbook, please use this sample letter below as a format or guideline in writing your application letter.
The reasons for applying for a new passbook differ per person. The reasons stated in this letter may not be yours, so change it to suit your requirements and reason, but the format of your application letter will be the same.
Subject: Application Letter Request For Issuing New Passbook
Date: 8th March 2022
The Branch Manager
The State Bank Of India
Old Jayaram Building In Mylapore, Chennai
The Airport Road, Murugesh Payla, Bangalore
Respected Bank Owner (Mention his or her name),
I am Marie Prisha, a savings account holder in your branch with account number (754467788).
This letter is to inform you that I may need a passbook to have easy access to the bank account I am holding. It would be helpful to me for making important withdrawals and other transactions.
Most times, withdrawal is only possible by taking the passbook to the bank branch where the account was originally opened and signing a withdrawal slip in order to get funds, and I do not have a passbook of my own.
This limits me so much, and I would really love a new passbook, so I respectfully request that you sanction a new passbook for me for my bank account as soon as possible.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
Marie Prisha
Account Number (754467788)
Contact Number (01286488995)
The required details to be provided in your new passbook application letter are your account information, full name, BVN ( if you have one ) and contact details. These details can be used as proof that you are indeed the original account holder.
Application 2: Lost Passbook Application
The format to be used for a lost bank passbook application letter is thus:
Subject: Application Letter Request For Issuing New Passbook To Replace A Lost One
Date: 12th October 2021
The Branch Manager,
ICICI Bank Of India,
Lal Nagar Road,
Indore
Respected Bank Owner (Mention his or her name),
My name is Vishwas Jain. I have been an account holder in your branch for the past eleven years. My purpose in writing this letter is to plead with you concerning a request for a new passbook.
My passbook got misplaced while attending my daughter’s school last week. Therefore I humbly request that you kindly sanction a new passbook for my current account so that I will be able to efficiently handle every transaction made with the current account.
Any amount to be charged just for issuing a brand new passbook to replace a lost one should be deducted from my current account in your branch.
These are my current bank account details, sir. You can use any for reference purposes.
Current account number: 986654578
IFSC code: 1234-21
PAN card number: JJFU 9012
I would be happy and grateful if you sanction the new passbook for me at the earliest. My contact number will be provided below; please use it as a reference if you need to ask any further questions.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
Vishwas Jain
Account Number (986654578)
Contact Number (01286488995)
Mail: Vishwas@jain
Attachment: Aadhaar Card Photocopy
This lost bank passbook application letter is formal and should be scribbled professionally and with effective communication.
The letter should be directed to the branch manager with which the account holder opened the account originally.
All the account information essential for sanctioning a new passbook – due to losing the old one – should be provided in a clear manner.
Any individual writing an application letter for a new passbook should incorporate nothing but informal information into the letter.
If the need for a new passbook is urgent, the current account holder should communicate the time frame within which you would need to acquire the new passbook.
Since you have requested a new passbook, the branch manager will hand it over to you. A gesture of gratitude should be made once you have successfully received the passbook.
Other relevant documents apart from a passport and Aadhaar Card Photocopy might be needed for getting a new passbook sanctioned for you; please ensure to ask questions about all the documents needed first.
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Application 3: Damaged Passbook Application
For individuals who do not know how to go about the format to use as a guideline for application for a damaged passbook, please use this sample letter below as a format or guideline in writing your application letter.
The circumstances regarding a damaged passbook may vary per individual applying for a new one.
The reasons stated in this letter may not be yours, so change it to suit your personal requirements and reason, but the format of your application letter will be written just the same.
Subject: Application Letter Request For Issuing New Passbook To Replace A Damaged One
Date: 13th December 2025
The Branch Manager,
Bandhan Bank Of India,
Lal Nagar Road,
Indore
Respected Bank Owner (Mention his or her name),
My name is Rashad Nagar Jaipur. I have been a savings account holder in your branch for the past thirteen years.
My purpose in writing this letter is to plead with you concerning a request for a new passbook. My passport got damaged because I mistakenly dropped it in a pool last week. Therefore I humbly request that you kindly sanction a new passbook for my savings account so that I will be able to efficiently handle every transaction made with the savings account.
Any amount to be charged just for issuing a brand new passbook to replace my damaged one should be deducted from my current account in your branch.
These are my current bank account details, sir. You can use any for reference purposes.
Current account number: 90134667895
IFSC code: 8655-22
PAN card number: HIGH-9012
I would be happy and grateful if you sanction the new passbook for me at the earliest. My contact number is provided below. Please use it as a reference if you need to ask further questions.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
Rashad Nagar Jaipur
Account Number (90134667895)
Contact Number (120765438899)
Mail: Rashad Nagar Jaipur@***.com
Attachment: Aadhaar Card Photocopy
Application 4: Joint Account Passbook Application
For all those who do not know what a joint account is, a joint account is referred to as an account that enables you to manage funds with another person. This person is most likely a mother, father, brother, fiancee, husband or wife, but could also be your roommate.
Either way, it is very convenient for shared funds and cost, but having a joint account can be risky because you cannot trust people with money.
Subject: Application Letter Request For Issuing A Joint Account Passbook Application
Date: 12th November 2013
To Mr Branch Manager,
The State Bank Of India,
Madhupur Branch
Jharkhand
Respected Bank Owner (Mention his or her name),
I am Iyer Nidhi, a savings account customer in your established bank. I would like to make it a joint account by next month, and my sister will be sharing the passbook with me since her bank account has been having issues for a while now.
I would be really glad if you approved my request, sir. A new passbook for the joint account will go a long way because it will help us to efficiently gain control of the account’s transactions.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
(Signature of my joint account partner)
Iyer Nidhi
Mail: Iyer Nidhi@***.com
My Account Number (is 90134667895)
Contact Number (120765438899)
Date Of Birth – *****
Attachment: One passport
Name Of My Joint Account Partner – Rashford Horsefall
Account Number Of My Joint Account Partner – (90134667895)
Contact Number – (120765438899)
Mail: Rashford Horsefall@***.com
Date Of Birth – *****
Attachment: One passport
Application 5: Minor Account Passbook Application
Please, how can I properly write a letter to my 18-year-old daughter’s bank manager requesting a passbook?
Subject: Passbook Application Letter Request For A Minor’s Account
Date: 12th October 2021
The Branch Manager,
ICICI Bank Of India,
Lal Nagar Road,
Indore
Respected Bank Owner (Mention his or her name),
I had just opened an account for my daughter on 1st October 2021 with your bank.
Since my daughter is now of age to manage a bank account, a passbook is needed for her to manage the account effectively, make safe transactions, save effectively and supervise her account at all times.
The complete KYC documents of my 18-year-old daughter are attached to this letter for reference. A passport for better identification is also provided.
Looking forward to approval from your side, sir. I appreciate your cooperation.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
Daughter’s name: Alex Bradford Nancy
Age: 18 years old
Currently in college
Account Number (986654578)
Contact Number (01286488995)
Mail: Bradford Nancy@****.com
Attachment: Aadhaar Card Photocopy and other documents are required.
Your daughter must be present when you are given positive feedback, and she has to go to the bank with you in order to sign the documents herself.
She may sign an AOF as well. Complete KYC documents could be an Aadhaar Card Photocopy, Student’s Identity card, A passport, a pan card if she has any or maybe form 60.
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Application 6: Change of Account Type Passbook Application
A bank customer may write an application letter to his bank to change or upgrade his or her account type. It may be changed to varieties of accounts. It all depends on the preference of the bank account holder.
It may be from a regular current account to a premium savings account or any other type of savings account that the bank may be providing.
If you are in need of a change of account type passbook, you have to visit the bank to talk to the bank officials or simply write an application formal letter to acquire a form.
Here is an accurately written sample of this type of application letter for a change of account type.
Letter From A Businessman
To
The Branch Manager,
ICICI Bank Of Singapore,
Old Town Building Branch,
Subject: Change of Account Type Passbook Application
Date: 12th October 2021
Respected Bank Owner (Mention his or her name),
I have a regular savings account in your branch of the Icici Bank Of Singapore bearing the account number – 865457888, name – Jamal Bryant Arkansas.
I put your bank as the one responsible for all of my transactions for my sole proprietorship enterprise (Provide the name of your business or enterprise) and the (full address).
I humbly request that you please upgrade my regular savings account, the “premium” savings account your bank offers to customers and also the passbook for the account. This change will make me very happy because it will benefit me and my business in so many ways, sir.
I am hereby humbly giving your bank every authority to assess my bank account to change the regular savings account to a premium savings account and offer me a passbook for it too.
If bank charges are required, please deduct them from my regular savings account, sir.
I am closing this letter with regard, sir. I have provided a photocopy of my PAN card, too, for reference purposes in order to verify my identity.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
My name: is Jamal Bryant Arkansas
Age: 30 years old
Currently in college
Account Number – 865457888
Contact Number (01286488995)
Mail: Bryant Arkansas@****.com
Attachment: PAN Card photocopies and other documents are required to change the account type.
Application 7: Account Transfer Passbook Application
Subject: Application Letter Request For Account Transfer Passbook Application
Date: 8th December 2022
The Branch Manager
The State Bank Of India
Old Jayaram Building In Mylapore, Chennai
The Airport Road, Murugesh Payla, Bangalore
Respected Bank Manager,
With all due respect, I am writing this letter to inform you that my entire family and I are relocating to a new country(Mention the name of the country) as our new home is there and we will be residing there.
I am bringing this to your notice because I have a regular current account in your branch, which bears the account number XXXXXXXXXXXX.
Now that I am to relocate to a new country, I have observed that I will possibly face many challenges in performing bank-related transactions.
I would love it if you sanction an account transfer from your branch to VGGU** (IFSC Code) branch in the new country (Mention the new country) and please sanction a passbook for the new account for me. I have already included the necessary documents required for this application.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
My name: Rasheed Jaipur Addams
Age: 30 years old
Currently banking with the state bank of India
Account Number – XXXXXXXXXXXX
Contact Number (01286488995)
Mail: Addams Rasheed Jaipur@****.com
Attachment: PAN Card Photocopy and other documents required for a change of account type
All applicants must visit their respective branches where they originally opened the account when they get feedback from the branch manager.
However, some banks prefer that a passbook application form for account transfer should be filled out on their online website.
Once you get the form, it is important to read through it first and ask questions regarding the strict protocols to follow while filling out the form.
Provide the old and new branch details, and scribble down every other requirement detail about your old and new bank account in the application form.
Account transfer must also have their old bank’s passbook Xerox copy, an Aadhaar Card and a PAN Card, a voter’s card, details of their valid driving license, new branch IFSC code, new bank PAN card and Aadhar card, your old cheque book, your old ATM card, your old passbook attached to their application form.
Additionally, please remember that at least four passports are necessary to complete this process.
You will need to attach them to your application form. If your bank prefers filling out the form online, you will receive the form in the comfort of your home.
Application 8: Upgraded Passbook Application
If you prefer to physically interact with your bank manager, you can simply drive down to the nearest branch of the state bank of India.
Walk up to an official and ask where to get a bank teller to apply for an upgraded passbook; when you fill out the teller, give it to the office to process the upgrade for you.
The official will update it and ensure it is stamped and signed by an authorised state bank of India personnel before you collect it from him or her.
If you do not want to go physically, simply write to the bank manager, who will process it for you and call you to pick it up.
Subject: Application Letter Request For Upgraded Passbook Application
Date: 8th December 2022
The Branch Manager
The State Bank Of India
Old Jayaram Building In Mylapore, Chennai
The Airport Road, Murugesh Payla, Bangalore
Respected Bank Manager,
My name is Geum Jan Di. It has just come to my notice that your branch has recently updated its bank account passbooks to premium, and I still have the regular version.
Due to the feature enhancement, I am restricted to so many benefits of holding a passbook.
For the sake of supervising every transaction made by my bank effectively, I humbly request that you sanction an upgraded version of the passbook for my bank account, please.
Your bank officials are given the right to assess my bank account and get the information required to upgrade my passbook.
If there is no need to assess my bank account, I will just provide all my bank details below.
I look forward to your approval, sir. It will make me very happy to receive a call to fill out the application form for an upgraded passbook. Thank you very much in anticipation, sir manager.
Thank you in advance, sir.
Complimentary greetings and regards
(Signature)
Geum Jan Di
Mail: Your Very Own Business professional@***.com
My Account Number (is 90134667895)
Contact Number (120765438899)
Date Of Birth – *****
Attachment: One passport, PAN card, and photocopies of old passbooks.
How To Apply For An Upgraded Passbook In The State Bank Of India:
- First and foremost, ensure that your old passbook bar code is written at the back of your old passbook.
- Visit any state bank of India branch or any of their e-lobbies where there is a standing swayam kiosk machine available for use.
- Whatever language is convenient for you, use it to type on the screen of any machine.
- Open the last page that was updated and type it into the machine.
- The sway kiosk machine will read the bar code automatically.
- Once the bar code you have provided has been verified, it will print out your last transactions and upgrade your passbook.
If the bar code required of you is not included on the back side of your old passbook, all you need to do is visit your branch and ask them to paste it to you.
Contact your bank’s customer service or desk manager to provide the bar code. Ensure that you take your chequebook along with you, alongside your Aadhaar Card.
Application 9: Other Circumstances Passbook Application
From,
XYZ Near _______, Sector 234, Lucknow
To,
The Branch Manager,
Axis First Bank,
F Block XYZ Road, Lucknow
Date: Date/Month/Year
Subject: Application letter to issue a new passbook for my ill grandmother
Respected Bank Manager,
My name is “Provide your full name”, and I reside at “Provide your address”. I have an ill grandmother who is not so strong as to drive down to her bank and get her passbook issued for her.
She is a bank account holder in your branch, and the account bears the number 6756789876.
I want to stand in for her and manage every transaction being made with her bank. Due to this reason, I humbly request that you sanction a new passbook for her.
Thank you in advance, sir
Yours Sincerely
“Your Name”
Contact Number – 7544909653
Signature
From,
XYZ Near _______, Sector 234, Lucknow
To,
The Branch Manager,
Axis First Bank,
F Block XYZ Road, Lucknow
Date: Date/Month/Year
Subject: Application letter to issue a duplicate passbook
Respected Bank Manager,
My name is “this is where you mention your name”, and I live at “Provide your accurate address”. I have a regular current account in your branch, bearing account number 3412097654.
I make a lot of transactions with the regular current account every day regarding the nature of my business.
Due to the constant use of my passbook, I have used up every single page of the passbook, and now I am very limited and unable to make updates in my passbook regarding the records of my transactions.
Therefore, respected bank manager, I urgently need a brand new password to serve as a duplicate of my old one so that I can make updates for all the transactions made with my bank account in my new passbook.
Hence, since the need for it is urgent, it will be a big deal to me if you sanction it as soon as possible.
Thank you in advance, sir
Yours Sincerely
“Your Name”
Contact Number – 7544909653
Signature
From,
Bikram Street Singapore,
Sector 246, Visakhapatnam,
To,
The Branch Manager,
Bandhan Bank,
GH Block ABC Road, Visakhapatnam,
Date: September 30th, 2023,
Subject: Application letter to Mr Branch Manager for reissue of my bank passbook.
Respected Bank Manager,
Greetings to you, sir. I hope you are doing alright. I want to use this medium to communicate with you regarding my passbook.
I may need to get a new passbook for myself because I have used up all the pages on my passbook. I do not have a single page left in my regular savings account passbook in which I will effectively be able to make updates via my latest transactions.
I am a real estate attorney, and my account number in your branch is 56777775437. I opened This active regular savings account in your branch in 2013.
Therefore, I humbly request that you generate a new passbook to duplicate my old one as soon as possible.
Thanking you,
My Regards
Signature
PAN Card should be attached
Aadhaar Card should be attached
Contact Number – XXXXXXXXX
FAQ
How Do I Write A New Passbook Application?
I would like to inform you that my bank passbook was lost while travelling to my hometown. I need a new passbook, so I request you provide me with a new passbook for my account as soon as possible.
How To Apply For A New Passbook At Union Bank?
Go to the Play Store or App Store and download the Union Bank mPassbook app. Open the app and select your desired language. Services are open in Hindi, Gujarati, Marathi, English and more. Step 3: Now enter your registered mobile phone number.
What Documents Are Required For The New Passbook?
Passport. Driving license. Bank statement or bank passbook. Ration card.
How To Write An Application To The Bank Manager For A Lost Passbook?
I am writing to inform you that I lost my passbook while travelling last week. Therefore, I request you kindly issue me a new passbook for my savings account so that I can keep a record of my transactions.
Where To Apply For A Passbook?
You will have to ask the branch manager to issue a new passbook.
How To Apply For A Federal Bank Passbook Online?
Sign in to the FedMobile app. Tap on the ‘FedBook’ icon at the bottom of the home screen. Select your account and click on “Request Checkbook”.
Can I get a new passbook from any branch?
Visit your nearest bank branch. Submit all required documents to the bank branch manager along with the application. For this, the user has to pay 100 rupees + GST ​​to the bank to get a new bank passbook.
What Is The Need For A Passbook?
The passbook serves the account holder to monitor his bank transactions. Debits and Withdrawals – Withdrawals usually require the account holder to go to the branch where the account was held and sign a debit or withdrawal slip.
What Is The Process Of A Passbook?
Take the application and write the reason for getting a new passbook. The account holder can follow the steps to get a new passbook. First, ask for copies of documents and contact your nearest home branch of SBI. Now take the application and enter your details.
How Many Days Does It Take To Get A New Passbook?
A passbook with photo certification will be useful for real estate transactions. If you have lost your passbook, you must notify the bank immediately and request its replacement. Issuing a new passbook with printed details takes approximately 15-20 minutes.
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Conclusion
As a bank account holder, in a situation where you have to inform your bank’s management about your urgent need for a new passbook due to different circumstances.
This includes a damaged passbook, a passbook for minors, an application for reissue of a passbook and others, you will have to communicate to the management through an application letter for a new passbook.Â
Having made this known, you need to be well educated on the structure & format to write an application for a new passbook, and how to write in a polite manner.
You would also learn how to briefly explain the circumstance behind the request, how to arrange the body of the letter and you need to understand the importance of attaching necessary documents required for approval.
Remember that effective communication is essential in the application for new passbook letter writing.
Make sure you proofread before submitting and always write concisely to avoid any misunderstanding or disapproval from your branch manager.