What is an HRIS Specialist?

In every company, the HR team works with technology.

HRIS specialists are tasked with the technology used by HR for hiring and recruiting, employee payroll and benefits, and ensuring that the organization follows the laws involved.

In this article, you will understand an HRIS specialist and other related information.

The HRIS specialist is a specialized role that involves both IT and HR. 

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HRIS Specialist

Human Resource Information System (HRIS) specialists are in charge of human resources management systems.

These HRIS specialists are responsible for the implementation and maintenance of human resource information management systems for their organization.

Human Resource Information Systems (HRIS) specialist uses technology to keep track of and improve the HR departments.

Requirements To Be HRIS Specialist

The requirements to meet before becoming an HRIS specialist include:

  • Associate or Bachelor’s degree in human resources, information technology, computer science, business administration, or a related course
  • Minimum of a year of job experience in HR
  • HRIS relevant certifications like HRCI

Other requirements include:

  • You need to be able to work effectively with limited supervision
  • You need to be able to pay attention to little details
  • You need to be a team player 
  • You need to have taken computer classes that incorporate database technology
  • Having internship experience


These skills include:

  • Proficiency in Microsoft Word
  • Proficiency Microsoft Excel
  • Database management and reporting
  • Project Management 
  • Computer Proficiency
  • HR Policy knowledge
  • Research skills
  • Problem-solving skills
  • Detailing and organization skill
  • Written and verbal communication skills
  • Critical thinking skills

HRIS Specialist Responsibilities

HRIS specialists have various responsibilities they perform depending on the organization. 

These responsibilities include but are not limited to:

  •  Assisting in maintenance, troubleshooting, and design of HRIS and other human resources computer applications and systems.
  • Processing and maintaining reports of employee record data, developing reports.
  • Preparing, maintaining, and updating employee data for the HR information system.
  • Translating business objectives and user needs into clearly written technical requirements
  • Evaluating HR systems to identify points of improvement
  • To conduct IT project management to implement improvements 
  • To partner with internal stakeholders and develop technology solutions 
  • Implementing process improvements and policy changes to improve efficiency
  • They are the go-to subject matter expert for the system used in the organization 
  • They are the system administrator for HR systems and applications
  • Ensuring security, user access, and data integrity across all HR platforms
  • Working with HR, finance, and IT to maintain and improve the HRIS
  • Supporting critical system maintenance and operational tasks within the HRIS
  •  Giving technical guidance and direction to administrative, technical, and clerical staff on the operation and maintenance of the human resources data systems. 
  • They provide on-the-job and formal training to human resource data system users using custom software and company applications. 
  • Collecting data and analyzing it to improve HR strategies and processes. 
  • Suggesting ways to increase the functional productivity and workflow of the HR department. 
  •  Ensuring that the HR data gathered is precise and correctly entered into your databases. 

HRIS Salary Level

Entry-level HRIS specialist position often involves administrative tasks paired with on-the-job learning, and might as well be an HR assistant.

An entry-level Human Resources Information Systems Specialist (HRIS) with less than 1-year experience can expect to earn an average salary and compensations like tips, bonuses, and overtime payments.

This entry-level HRIS salary is about  $49,543 based on the current salaries level. 

An early career Human Resources Information Systems Specialist (HRIS) with 1-4 years of experience earns an average total compensation of $57,376 based on their current salaries level. 

A mid-career Human Resources Information Systems Specialist (HRIS) with 5-9 years of experience earns about a total compensation of $63,785 based on the current salaries level. 

An experienced Human Resources Information Systems Specialist (HRIS) with 10-19 years of experience earns an average total compensation of $73,216 based on their current salaries level.

An experienced HRIS specialist in their late career with 20 and above years of experience earns an average total compensation of $77,436 based on their current salary level. 

 The U.S. Bureau of Labor Statistics reports the median annual wages for Human Resource Information System specialists as $63,490.

The HRIS specialist’s salary range differs based on location, qualification, experience, and seniority. 

HRIS Specialist Certification

There are HRIS specialist certification providers. 

The most popular certificate is the Human Resource Information Professional Certification (HRIP) which is provided by the International Association of Human Resource Information Management (IHRIM).

HRIP certification comprises all aspects of HRIS, including technology, functions, latest trends, and best practices. 

The HR Certification Institute (HRCI) offers certification exams for entry, mid-level, and senior HR specialists in the U.S. and internationally.

Candidates who pass the exam are certified for three years.

 HRCI certification candidates must show dedication, credibility, knowledge of the principles of human resources, professional experience, and educational requirements before taking the exam. 

HRCI certified professionals must recertify every three years following the procedures at IHRIM.

HRCI’s Associate Professional in Human Resources (aPHR) is another certification designed for HRIS specialist just beginning their HR career journey. 

To qualify for the aPHR, you must have a high school certificate or its equivalent. 

There is no HR experience required because this is a knowledge-based credential certificate.

 The 135-minute exam offers questions on HR operations, employee relationships, recruitment, training and selection, employee compensation and benefits, HR development and retention, health, safety, and security.

The Academy to Innovate HR (AIHR), also provide courses relevant to HRIS specialist, such as the identification of business issues, basic HR data analysis, visualization in Excel and Power BI, and advanced HR data science. 

These courses are highly relevant for the HRIS specialist to improve their business resume, data analytics, and reporting skillset.

The Professional in Human Resources International (PHRi) is the mid-level credential certificate for internationally-based practitioners.

It validates the HRIS specialist’s professional-level competency, knowledge, skills, and knowledge of generally accepted technical and operational HR principles. 

This 3-hours exam comprises talent acquisition, HR administration and shared services, talent management and development, compensation, benefits, work experience, employee relations, risk management, and HR information management.

 To qualify, candidates must have either one year of experience as an HR pro and a master’s degree or two years of experience as an HR pro and a bachelor’s degree, or four years of experience as an HR pro and a high school diploma.

Have a great day.

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