How To Write A Sick Leave Application For School? This query encompasses so many things. As a student, your school may be the type to strictly work in compliance with their protocols and policies.
As a result of your school’s strict policy, you cannot just up and leave when you are unwell without crafting a well-detailed sick leave application.
You have to figure out how to accurately present the application just to get immediate approval; effective communication plays a vital role when you find yourself in situations like this.
When your application’s communication method is effective and clear, it leaves no room for misunderstanding or disapproval. This, in turn, grants you automatic permission to go home. This is the significance of writing a well-crafted sick leave application.
Without further Ado, this article serves to provide everything a college sick leave application entails. It provides a compilation of the top 10 sick leave applications in English for students in school or college.
Article Road Map
Understanding Sick Leave Application
Unwell students that attend schools that work in compliance with strict protocols must write a letter to the school’s management to request sick leave. Sick leaves are specifically requested if a student is unwell to attend lectures.
It is important to communicate about your ailment through an application for sick leave so that your school’s management will be well aware of your plight and desist from punishing you for absenteeism.
This way, you will be pardoned, and whenever your health gets better and you return to school, you will continue academics from where you stopped without any obstacles.
Usually, an application letter for sick leave is addressed to the school’s principal or Dean to take consent to go home for a few days due to a major health deterioration.
Keep in mind that not only will your letter be extensively assessed but your physical countenance also, and if you write the application based on a lie, they will find out, you will be sanctioned, and the letter will be disapproved.
The only factor that makes a sick leave letter considered appropriate and approved is if you have symptoms of physical ailments such as Fever, whooping cough, severe diarrhea, cancer, pregnancy, common cold, and malaria. Due to these ailments, your letter will be approved to avoid unforeseen emergencies.
Additionally, following the school or college’s sick leave application guidelines and protocols helps you, your teachers, and your Dean to efficiently navigate your days of absence from school. At the same time, you take the time to fully recover.
Here is the recommended format for sick leave applications that you can incorporate in your letter while following the guidelines of your school or college.
Structure And Format Of A Sick Leave Application
This well-detailed format for writing a sick leave application letter will help you. Use it as a guideline so that your letter will be well understood and approved.
1. Introductory Paragraph
To,
The school’s principal or management
Name of school or college
School address
Subject: Sick Leave Application in English for School
Date
2. Body Of The Letter
This is part of the application letter where you can include the significance of applying for sick leave.
Write a polite greeting to the school’s principal or Dean first before you start introducing yourself. The body of your letter has to consist of all essential information like
- The reason for sick leave
- Number of absent days
- Your contact information
- Your parent’s contact information
Be brief when writing the body of the letter; avoid a lengthy explanation about what has happened to you or about the emergency of your situation. Simply inform them about how uncomfortable you are and your exact ailment.
Remember to choose to communicate in compliance with the protocols that your school or college set in place for how to alert them when you fall ill.
Their protocols may be to write a sick leave email, a sick leave written letter, a letter in addition to a phone call, or even to write a letter and a text message.
3. The Concluding Paragraph
In this part of the application letter, provide an accurate signature and provide the required information for a concluding paragraph using a format like this;
I thank you, sir/madam
Yours sincerely/obediently
Your name
College level
Department
Matriculation number
Signature
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4. Other Sick Leave Preparatory Guidelines
You may plan to be absent from school for so long due to the severity of your ailment.
Due to this, your Dean will ask for a doctor’s permit to ensure you will be absent for the right reasons. So make sure you have a doctor’s permit available in preparation for a sick leave request.
Communicate with your lecturers and colleagues about what you may need from them while you are absent from school and request a guideline of the course outlines you will miss while you are absent from your different lecturers.
When applying for sick leave, provide accurate contact information for communication purposes. Some tips you should keep in mind to ensure that you write an accurate sick leave application to your Dean or principal include;
- The recipient’s address must be mentioned
- The subject of your sick leave letter must be mentioned
- You must write the letter with a polite tone
- Mention the name of your ailment
- Attach your doctor’s permit to the sick leave application letter
- Provide information about the number of days you will be absent
- Appreciate the approval in advance
- Your name and your signature should be provided.
Polite And Professional Tone
Polite communication conveys your message effectively, and you will definitely be responded to in the way you desire. Your letter should portray courtesy and a positive countenance that shows you regard the recipient.
People who communicate respectfully are taken more seriously than those who don’t. Communicate with your college’s Dean with courtesy, respect, kindness, and politeness.
The body of a sick leave application letter must have appropriate language and phrases to convey that you are a respectful and straightforward person. Use kind phrases like these in the body of your letter.
- Good evening sir/madam…
- I appreciate your time…
- Yours sincerely / obediently….
- I am writing to tell you that….
- I would be grateful if you could…
- I await your response patiently…
- Kindly approve my sick leave request..
- Could you please….
- Thank you in advance….
After writing your letter, don’t be so confident that you have communicated accurately using proper, kind phrases in compliance with the school’s protocols.
Always proofread to make sure you have written in compliance with the guidelines your school has provided regarding sick leave application letters, and proofread for grammatical errors using grammar correction resources online.
Brief Explanation Of Illness
School principals or deans, in fact, a workplace or school management in general, will always require honesty from any student/worker who is taking permission for sick leave. As if that is not enough, to speak to their conscience much more, you will have to provide a concise and accurate explanation of the ailment that bothers you.
A sick leave request that lacks a concise explanation of the name of the sickness, the day it started, how severe it is, how you feel, and the need for medical urgency will be considered null and void, thereby disregarded.
If you would like to avoid such embarrassment, you might want to save yourself the trouble of being unsuccessful in your sick leave request plans and provide a detailed explanation of the sickness troubling you.
For students who may find it hard to come up with kind and appropriate phrases to describe the symptoms and severity of the illness, here are some examples below;
- I wish to inform you that my health has not been great for some……..
- Please may I ask a favor…..
- This letter is in regard to a health issue…
- I have been battling with health issues for some…. The need for medical attention is quite urgent….
- I have acute malaria symptoms, and it is affecting my studies badly….
- I have had a huge open wound for some days now, and the healing process is…….. I may need medical attention and a tetanus injection….. so I have to go home for my parents to assist me…
When you are straightforward regarding your health, you will speak to your principal’s conscience, and your letter will be approved.
But, when you are dishonest, your letter and physical countenance will not add up, and this will open room for negative assumptions.
When writing a letter with the phrases provided above, ensure that you remember to make it as brief as possible, do not disclose any information that may taint your image, and avoid providing unnecessary details.
Duration Of Leave
Now that you know how to use a polite and professional tone, you know better than not to include a concise and honest description of your ailment when writing a sick leave request. Another important aspect is to highlight the duration of your leave.
It may be three days, four days, or one week; disclosing this information will enable your lecturers and Dean to prepare themselves enough to accommodate your absenteeism. As a student, being absent in class may result in crucial consequences.
When a student is absent in class, he or she risks missing out on signing attendance forms, missing out on tests, and even assignments that can boost their continuous assessment.
If you are sick and you choose to miss school for a couple of days without writing a sick leave request letter, your lecturer will not know about your ailment, and he will go ahead to mark you absent and give you a “0” in both the tests and assignments you have missed out on.
To avoid a fail or carryover, mentioning the expected duration of the sick leave in your application letter is vital. You can estimate the appropriate time needed for your recovery using a format like this;
Example: ‘I have been facing health challenges, and I think I have come down with acute Fever and the common cold. These ailments have been troubling me for three days now, and I fear I can no longer manage them on my own.
I am writing this letter to apply for sick leave, and I expect to fully recover in two weeks. I patiently await your response. Thank you so much in advance.
If you observe closely, something is missing in that letter, and we bet you would love to know what it is. When writing a sick leave letter, you should provide room for the possibility of an extension of the recovery duration.
Remember that “I should be fully recovered in two weeks’ time” is a statement of probability, meaning you are unsure how long recovery will take. Include this possibility in your sick leave application letter; here is an example below:
Example: ‘I have been facing health challenges, and I think I have come down with acute Fever and the common cold. These ailments have been troubling me for three days now, and I fear I can no longer manage them on my own.
I am writing this letter to apply for sick leave, and I should be fully recovered in two weeks, but I will not fail to provide updates if the recovery time extends beyond my initial estimation.
I patiently await your response; thank you so much in advance.
You must ensure to write in compliance with this particular sick leave letter writing guideline so that your school management will not feel that you are taking their sick leave permission for granted.
Medical Certificates And Documentation
An application letter for sick leave encompasses the name of the student, the name of the illness, the severity of the illness, duration, and date of return regarding your sick leave, along with other important information related to the illness.
A student should never underestimate the power of a doctor’s permit; if the expected duration for recovery will be much more than estimated due to a slow healing process or any other circumstances, then it is generally recommended to staple a medical documentation or certificate to the application letter.
When writing your letter of request for sick leave, if you have a doctor’s permit indicating the severity of your ailment with you, include the possibility of attaching medical certificates or relevant documentation with the sick leave application letter before submitting.
This example below will describe exactly what we mean:
September 30th 2023
To The School Principal/Dean
College/School Name
School Address
Subject: A Sick Leave Application Letter
I Extend My Greetings, Sir/Madam
My name is BYC, and I am a student of the University of ******. I am an undergraduate studying under the faculty of linguistics and communication studies, level 300, matriculation number *******.
The significance of this letter is to inform you that I have been suffering from a severe gastrointestinal disturbance, burning Fever, excessive urination, and appetite loss; because of this, I am facing so much pain, and it is affecting my studies.
For this reason, I am pleading for your permission to go on a one-week sick leave from October 1st to October October 7th, as proposed by my family doctor. For reference purposes, I will be attaching my medical documentation (Doctor’s permit), which concisely states my current health predicament.
In addition, for transparency’s sake, I promise not to fail to provide updates if the recovery time extends beyond my initial estimation.
I appreciate your time Sir / Madam, and I await your response regarding my sick leave application letter. It would mean a lot to me if you kindly approve my sick leave request. Thank you very much in advance.
Yours sincerely/respectfully
BYC
Signature
Medical documentation stating the health conditions you face regularly should be with you at all times; if possible, hold some test results regarding different ailments you have recovered from in the past.
These will serve as proof that you are prone to a particular ailment if it reoccurs when you are in school. But, it will not be enough; you may also have to call your family doctor to examine you and confirm your ill health, then he or she will sign a doctor’s permit confirming the severity of your ailment.
When you achieve a doctor’s permit, you can attach it to your application letter, and it will get approved immediately because a doctor’s permit is considered proof of authenticity for your sick leave request.
Lastly, comply with the school or college’s requirements regarding medical documentation. Ensure that you have an in-depth knowledge of your college’s protocols regarding absenteeism.
The school might have a handbook that clearly provides guidelines for their sick leave request protocols. You can simply write the letter using your Dean’s preferred communication pattern if they do not.
They may be different from each other, but each college sets a protocol specifically for sickness notification. One college’s protocol may be to write a letter to the school the very day you start observing health deterioration symptoms.
Some colleges may need you to take care of yourself for at least two days and write a sick leave application letter if the symptoms persist. Some may prefer that you submit an email or text message instead of a handwritten letter.
Whatever your school’s protocol for sick leave requests may be, ensure that you know it firsthand and abide by it strictly to avoid disapproval.
Top 10 Sick Leave Applications In English For Students In School Or College
1.
To,
The school’s principal
Birla college
School address: Kalyan, Mumbai
Subject: Two Days Sick Leave Application Request
Respected Sir / Madam
I have to inform you in all sincerity that I feel severe body weakness and some health-related problems. I am a first-year undergraduate in Birla’s faculty of arts.
I will like to go to the hospital tomorrow for a medical check-up. I will need a maximum of two days for my sick leave. I will try to be present on day three in the college.
I hope for your cooperation, and I await your approval in advance.
Thank you
Yours sincerely
Rajiv
Bachelor of Arts 1st year
2.
To,
The school’s principal
Shri Khemka International School
School address: Jaipur
Date: February 23rd, 2023
Subject: Two Days Sick Leave Application Request
Sir/Madam
With all protocols observed, this letter is from a student of class 8 at Shri Khemka International School. I am not in good health condition today and experiencing body pains. Hence, I request that you please permit me to take two days of sick leave.
Please consider and grant my application, as it would be of great help to me. I will make sure to come back after the two days.
Thank you so kindly
Yours obediently
Neeraj, class 8, roll 10.
3.
To,
The school’s principal
Shri Mahatma Gandhi Public School
School address: Kota
Date : 21st, January 2023
Subject: Sick Leave Application Request
Respected Sir
With utmost regard, I am writing to inform you of my health troubles and my inability to continue relying on self-care. I need to go on sick leave for medical treatment as I cannot handle academic studies effectively anymore.
Approve two days only for me, and I assure you that I will be present on day three to resume classes.
Thank you very much
Yours obediently
Name: Varum
Class: 10
Roll number: 34
4.
To,
The school’s principal
Shri Dalmia Public School
School address: Delhi
Subject: Sick Leave Application Request From Parent
Respected Sir / Madam
This letter serves the purpose of informing you that my son Rahul, a student of your school, is very ill and cannot handle academic studies anymore until he fully recovers.
I request that you approve my request for at least two days of sick leave for him to get well soon.
Thank you so much in advance
Regards, Rahul’s Mother: Din Dayal
5.
To,
The school’s principal
Rajiv Gandhi Public School
School address: Amba Nagar, Jaipur
Subject: One-Day Sick Leave Application Request
Respected Principal
My name is Vineet, a class 2 student of Amba Nagar, Jaipur. I am unwell today; hence I need you to grant me sick leave for one day.
Thank you
Yours gratefully
Vineet
Roll number: 15
Class: 2
6.
To the Principal
Shri Vivekananda International School
Address: Ahmedabad
Subject: 2 days leave application
Sir/Madam
I am a student of class 7 at Shri Vivekanand International School, and I am down with a fever. Due to this sickness, I am unable to flow effectively in my academics; I will not be able to remain present in class until I fully recover.
So kindly approve two days of sick leave for me. I await your response and approval.
Thank you so kindly
Yours Respectfully
Rohit, Class 7.
7.
To
My school principal
Government Public School
Vijayawada, Mumbai
Subject: Sick leave application request
Sir / Madam Principal
My name is Mohit, a class 6 student of Government Public School Vijayawada, Mumbai. I am uncomfortable due to a health challenge today. Hence, I fear I will be unable to participate fully in class. I would like to get some rest.
It would be of great value to me if you kindly sanction a sick leave for only one day to me. Please consider my application, and I await your approval in advance.
Thank you so kindly
Yours faithfully
Mohit from class 6
8.
To
My school principal
Shri Maharaja Pratap Group Of School
Address: Udaipur
Subject: A sick leave application request
Respected Sir / Madam
I want to kindly inform you of my ill health. I am a class 5 student at your established high school. I would really appreciate it if I am granted leave for today so that my health will be a bit better.
Kindly consider and approve my application, please.
Yours sincerely
Vijay Kumar
Class 5
9.
To
My school Principal
Shri Vivekananda International School
Address: Ahmedabad
Subject: 2 days leave application
Sir/Madam
I am a student of class 7 at Shri Vivekanand International School, and I am down with a fever. Due to this sickness, I am unable to flow effectively in my academics; I will not be able to remain present in class until I fully recover.
So kindly approve two days of sick leave for me. I await your response and approval.
Thank you so kindly
Yours Respectfully
Rohit, Class 7.
10.
To
The Principal Of Prince Public School
Delhi
Subject: Sick leave application request
Respected Sir/Madam
I am a class 4 student at prince public school, Delhi, and I feel a bit unwell today. Hence I need to leave school tomorrow in order to receive medical treatment; kindly grant approval to my request.
Thank you very much in advance
Yours sincerely
Piyush from class 4
Parental Consent And Signature
For a better understanding of parental consent, we will provide a simple explanation of what exactly parental consent entails.
A parental consent, also known as a parent permission letter for sick leave, is a handwritten note or printed document that confirms the current health predicament of his or her ward.
In this type of letter, the parent will request permission to temporarily take responsibility for the ill child until he or she fully recovers.
Upon receiving parental consent, the management of the student’s college will approve his or her sick leave request, and they will be entrusted into the temporary care of their parents.
In most schools, when a student is unwell and seeks permission to go home for medical treatment, parental consent is required before the child’s request is approved.
Here are some formats for application for sick leave in school by parents;
1.
Subject: Five days sick leave for (Name of student) Due to (Name of sickness).
Respected University Of ***** Dean
This letter is to inform you that I am fully aware of my child’s predicament; I would love for you to grant her five days of the sick leave request. An appointment with the family doctor has already been made. I will be extremely grateful to receive a response of approval.
*Disclose duration of sick leave*
Yours Respectfully,
Your Name, Mother’s Name, Name of your daughter.
Signature
2.
Subject: Two days sick leave for (Name of student) Due to (Name of sickness).
Respected Sir/Madam,
With utmost regard, I am a parent to one of the children of your distinguished college, and I am writing to disclose information concerning her current health status.
My child (Name of your child) is in the faculty of (Mention faculty) in your college. I request you to please consider and grant approval for the two days of sick leave she requested of you.
To avoid any further harm to her immune system, I would love to accompany her to the hospital for medical treatment as soon as possible. I will be extremely grateful to receive a response of approval.
*Disclose duration of sick leave*
Yours Respectfully,
Your Name, Father’s Name, Name of your daughter.
Signature
3.
Dear Principal (Name of principal)
My pneumonia-prone son (Name of the son) student of (level/class), is down with the common cold & flu, and I want to rush him down to the infirmary for medical treatment.
His symptoms are Fever, cough, catarrh, and other symptoms relating to the common cold. Please approve his sick leave application letter to avoid medical emergencies and the possibility of an infection spreading for his colleagues’ safety.
The sick leave duration will be five days, and you will be informed of any extension due to slow recovery. Thank you so much for your approval in advance.
Yours Respectfully,
Your Name, Father’s Name, Name of your son.
Signature
The involvement of a child’s parents or guardian when it comes down to sick leave is underrated in some schools. This should not be so because every student is entrusted with the care of the management of his or her school, and if anything bad happens to any student, the school will be held responsible.
If a child’s sick leave request is approved without parental consent and he or she is allowed to go home for medical treatment, per adventure, he or she gets lost, killed, or kidnapped, what will the school tell home?
This is why it is important to seek parental involvement in the sick leave process before granting permission to the child. This way, you will be entrusting the child into the care of his or her parents temporarily, and there will be no need to worry if anything goes south.
Gratitude And Closing
When drafting out a sick leave application letter in English for school/college and you are approaching the conclusion aspect, knowing what phrases to use to avoid sounding rude or demanding is very important.
This is important, especially when you are making a request from someone. Let us learn some appropriate phrases which a student can use to express gratitude towards the relevant authority for considering the sick leave application.
Phrases To Politely Conclude A Sick Leave Request Letter;
- Thank you for your understanding
- Thank you so much for your time
- I appreciate your approval in advance
- I would be so grateful if you could grant my request
- Yours gratefully..
- Your approval regarding this request will be deeply valued and appreciated
- Thank you for your consideration
- I am really looking forward to your approval regarding my sick leave request.
When you incorporate one of these polite conclusion phrases in the conclusion aspect of your letter, make sure you provide a signature for authenticity and submit it within the specified time frame.
FAQ
How Do I Write A Letter Of Sick Leave For College?
I would like to say with the greatest respect that I am not in a condition to come to school as I suffer from a fever. Our family doctor prescribed proper rest for at least [number of days]. Therefore, kindly grant me leave from (start date) to (end-date). I will be grateful to you.
How To Apply For College Leave In English For Fever?
Dear Sir/Madam, I would like to inform you with due respect that I have been suffering from viral fever since last night. According to the doctor, I was advised to rest in bed for at least two days.
How To Apply For Sick Leave In The English Language?
Dear Mr./Ms. {Recipient’s Name}, I have a fever and flu that will keep me out of the office for at least {X days}. According to my family doctor, I should rest and recover properly before returning to work.
How Do I Write A Sick Leave Letter For A Day?
Dear Mr./Ms. {Recipient’s Name}, I am writing to formally inform you that I will not be able to resume work tomorrow due to a severe migraine attack. Taking a day off from work and relaxing helps me get over it and return to my normal routine the next day.
What Do You Write When Asking For Sick Leave?
I feel sick and have symptoms. I can’t make it to work today, [date], and I’m taking a paid sick day. I will monitor my symptoms and update you on my return to work. If you have any questions, please email me, and I’ll get back to you as soon as possible.
How Do I Write An Application For One Day’s Leave From School?
I am a student in [Your class and section] class at your school. I have to go with my mom to grandma’s because of urgent work. That’s why I can’t go to school tomorrow. So please give me a day off.
What Are The Reasons For Sick Leave?
Sick leave can be claimed for various reasons, including viral fever, cold and cough, typhoid, headache, chicken pox, food poisoning, etc.
How Do I Apply For Late School Leave For A Fever?
Dear Sir/Madam, I (your name) study in your school in class (class and section). I am writing to inform you that I have had to take a leave of absence from my classes on (dates of leave) due to an unexpected fever. I, at this moment, request you to consider my absence as a vacation.
How To Apply For Five Days’ Leave For Fever In English?
Therefore, I kindly request you to grant me 5 days of sick leave. I would remain indebted to you for your kindness. Note: Teachers are provided with a minimum of 7 days of sick leave that they can take per year. These leaves are leaves that pay and will not have their wages deducted.
How Do You Write Absent Leave?
I write to formally request a leave of absence, beginning [date] and ending [date], for [reason for request]. [If you wish, you can provide further details of your reason here or note relevant attachments such as a medical report.] I will return to work on [date].
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Conclusion
As a student of a distinguished college, in a situation where you have to inform your school’s management about your need for sick leave due to an underlying health predicament, you will have to communicate through an application letter for sick leave.
Having said this, you need to know the structure & format to write a sick leave application in English for school, how to write in a polite manner, and how to briefly explain the illness.
You also need to know how to include the duration of your leave, and how to obtain and include a medical certificate, and you need to understand the importance of parental consent and signature.
Effective communication plays a vital role in sick leave request letter writing. Make sure you write clearly to avoid any misunderstanding or disapproval.
This article is a well-detailed guide on how to communicate effectively when writing a sick leave letter, customize the provided templates to fit your specific circumstances, and remember to adhere to your school or college’s protocols regarding absenteeism due to sickness.