How To Respond To An Interview Request (Email Samples)

If you’ve been offered a job interview, congratulations! The next step is to prepare for the interview both mentally and physically. 

This article will provide you with tips on how to respond to an interview request with email samples that you can use to respond to an interview request. 

By following these tips, you will be able to create a tailored response that shows that you’re serious about the job and eager to learn more about it.

Article Road Map

Tips On How To Respond To An Interview Request 

1. Respond Promptly 

When you receive an interview request, it is important to respond as promptly as possible. This will show that you are interested in the position and that you are willing to move forward with the interview process. Here are a few tips for responding to an interview request promptly 

  •  Thank the interviewer for reaching out and offering to schedule a time for a phone or in-person meeting.
  • Send a thank-you note following up on your initial response. This will show that you took the time to read the email and consider the offer.
  •  Reiterate your interest in the position and share why you would be a good fit for the organization.
  •  Commit to having a telephone or in-person meeting and let the interviewer know when would be a good time for you to come by their office or office location.

2. Answer Questions Truthfully and Honestly 

If you are asked to interview for a position, follow these tips to ensure a successful outcome: 

Research the company and its culture beforehand. Do your homework in order to get a sense of who you would be working for, and what their values are. This will help you frame your responses during the interview. 

Be honest and forthcoming with information about your qualifications and experience. Give the interviewer a clear understanding of why you are a good fit for the position and what can make you an asset on their team. 

Avoid giving generic answers or talking too much about yourself instead of focusing on the interviewer’s questions. Ask questions that demonstrate an interest in the role and show that you understand the company’s mission and goals. 

 Be prepared to give feedback on how you think the current system or process could be improved, as this is always valuable during interviews.

 Doing so shows that you have thought critically about what it is that the company does and want to contribute to its success moving forward.

3. Be Polite And Enthusiastic

When you’re contacted for an interview, be polite and enthusiastic. Let the interviewer know that you’re excited about the opportunity and eager to learn more. 

Be prepared to answer questions about your experience and skills, and be sure to highlight any potential strengths that you feel would make you a good fit for the role. 

It’s also important to keep in mind that an interview isn’t a trial; the interviewer isn’t there to judge you, but rather to see if you’d be a good fit for the job.

4. Use Positive Body Language 

When you get a call or email from an organization you’re interested in working for, the first thing to do is to take a breath and calm yourself. Responding in a controlled and professional manner will help set the tone for the rest of your interaction.

When an interviewer calls or emails, it’s always best to answer as soon as possible. This shows that you’re responsive and interested in the opportunity. 

Always start by saying hello and thank you for reaching out. Then ask about the position and when would be a good time to come in for an interview. If you have any questions, be sure to list them.

When it comes time to give your resume, be sure to highlight your skills and experience relevant to the position. If there are any discrepancies on your resume, be sure to mention them so that they can be corrected before you come in for an interview.

 Always end your communication with a request for another time if possible, or say goodbye and let them know when you’ll be available.

5. Be Professional 

When you get an interview request, be professional and thank the interviewer for their interest. Respond to the questions asked in a structured and organized manner. Be prepared to answer any questions about your skills and experience. 

Answer any questions about salary expectations realistically and discuss the benefits of working for the company. Make sure you are clear on what day and time of day you would be available for an interview. If possible, arrange a meeting beforehand to go over your prepared answers. 

Dress professionally, take care of your appearance, and avoid making any careless mistakes that can ruin your chances at getting the job.

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6. Address Essential Details & Questions

If you have been offered a job interview, it is important to prepare carefully and address all of the essential details and questions. There are a few things you should do before addressing  essential details and questions:

  • Research the company. Do your research and find out as much about the company as possible. This will give you a better understanding of what they are looking for in a candidate and help you tailor your answers to the specific needs of the company.
  • Familiarize yourself with the company’s culture. Are their values similar to yours? What kind of work environment is it? How would you feel working there?
  • Be confident. Confident people always seem to be successful, no matter what they are facing. Make sure that you come across as confident in your responses to questions. 
  • This will show that you are serious about the interview and that you are not scared of difficult challenges.
  • Prepare interesting facts about yourself. Share something interesting about yourself that isn’t related to your job application or experience. This will show that you are a well-rounded person who can think on their feet and have an interesting story to tell.

7. Proofread Before You Send

If you have been selected for an interview, it is essential that you proofread your responses before sending them. By doing so, you can avoid any embarrassing mistakes that could damage your chances of being hired. Here are some tips for proofreading your interview responses:

  •  Review the question and answer carefully to make sure that your wording is accurate and concise
  • Make sure that all punctuation is correct and that all verbs are in the correct tense.
  • Use proper grammar and vocabulary when writing your responses.
  • Check for typos and other mistakes.
  • Make sure that your responses are well organized and logically sequenced.

How To Prepare For An Interview 

When you get a call asking if you would be interested in an interview for a job you may be very excited. However, before agreeing to the interview, make sure that you are prepared. Here are some tips below:

  • Check the company’s website 
  • Research the company and its mission 
  • Study the company’s history and see if it is a good fit for your skillset 
  • Find out what kind of culture the company has 
  • Find out about the salary and benefits package offered. 

Email Samples/Templates 

Hi (recruiter or sender’s name),

Thank you for reviewing my materials and reaching out to schedule an interview. Unfortunately, I am not available during any of the proposed times, but I remain very interested in the position. Are there any alternative times you are available to meet?

I am excited to potentially join the team at (company name), so please let me know if you can meet at any alternative times. Next week, I am available on Monday between 1:00 PM  and 5:00PM.

Thank you again for your time and consideration.

Best regards,

(Your full name)

(email signature)

Dear Ms Stephanie Brown

Thank you for considering me for the Social Media Manager role at  WVX Company. Per your request, I will email Kate Duran to arrange an interview. I look forward to speaking with you and additional members of your team.


Huoma Gwen

(555) 1267-3356

Sample 1

Dear  ( Hiring Manager 

Thank you for contacting me to speak with you about the [Job Title] position. However, I regret that I will have to decline the interview at this time.

I appreciate the opportunity and I wish you luck in your candidate search.

Thank you for your consideration,

Philip Davids

Sample 2



This article has given tips on how to respond to an interview request and a few email samples that you can use to respond to an interview request in the most effective way possible.

Whether you’re looking for advice on how to answer specific questions or just want some guidance on what format to send your response in, these email samples will help you get started.

Don’t forget to share your suggestions and questions in the comment section below.

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