Are you looking for how to close business emails?
If your answer is “Yes”
Then this article is for you.
I’m going to outline 21 examples of closing business emails, the remarks you can use to end the email messages and how to decide which email sign-off is best for any situation since some email closings are quite formal while others are more casual.
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Business Email Closing Examples
Below are the 21 business email closing examples that can be used for both formal and informal emails.
- Best regards
- Best wishes
- Warm regards
- Kind regards
- Warm wishes
- Thank you
- Have a great weekend
- Have a wonderful weekend
- Talk soon
- I look forward to hearing from you
- Thanks in advance
- Thank you in advance
- Thank you for your time
- Thank you for your consideration
- Looking forward to your reply
- Looking forward to speaking soon
- Looking forward to hearing from you.
It is important for you to bear in mind that for any emails in a formal business setting, it is advised for you to choose a more formal closing phrase from the list above.
Also, for an ongoing conversation with an existing business contact or any emails in a more casual industry, choose one of the more casual email closings above.
Examples Of A Formal/Professional Email Closing
They are as follows:
- I look forward to hearing from you
Examples Of A Casual Email Closing
They are as follows:
- Talk soon
From the above illustrations, you can observe that different email sign-offs are best for different scenarios.
So therefore, before you choose an email closing line, you should consider if the message is more of an informal email, a formal email or a personal email etc.
The Best Email Sign-Offs for Any Situation
Since we have looked into the multiple professional ways of closing your email.
But the question now is, “which sign-offs are best for any situation?
In order for you to know which to choose, it solely depends on three major factors which are:
Firstly, look at your entire email and think about what you’re asking or saying.
As earlier mentioned in the previous section above, your email closing remark needs to match with your overall message.
- Do you expect a response soon and hope to talk?
- Are you simply providing an update?
- Do you wish to thank the recipient for something?
After choosing from one of the email closings above, evaluate it and know if it makes sense with the context of the whole message you have written.
It is necessary since it is what determines which closing sign-off is more fitted.
For example if you have provided the recipient with an update, you could end the email by saying “Thank you for your time.”
If you’ve asked a specific question and you are eager for a response, then it makes more sense to choose a professional closing such as “Looking forward to hearing from you.”
Also, if you have applied for a job that you hope to be considered for, then one of the best professional email closings is “Thank you for your consideration.”
Secondly, when writing any professional email, there is a need for you to consider your industry and work environment.
This is a factor that will dictate the best email closing when working in a job and when you are job hunting.
You should choose a more professional closing when it comes to formal industries like banking & finance, or education, and also write a more casual closing in modern industries software technology, digital marketing, start-ups, etc.
For example, in a formal industry, you may want to say “Thank you for your time” to close your email, whereas in a tech startup, it’s fine to say “Thanks.”
Another example: “Kind regards” is a bit more formal, whereas “Best regards” is a bit more casual, but still certainly professional-sounding.
Finally, choose an email closing remark that fits the existing conversation and showcases what the other person has been doing.
Your email closing can be more casual if you’re in the middle of a back-and-forth conversation and already know the other person unless you know that this person loves being formal.
If the other person is using a casual email closing line, then it means that you can maybe do the same.
For example, if the other person is using email closing lines like “Thanks” , then you likely don’t need a formal email ending like “Sincerely.”
Nevertheless, your emails should be a bit more professional if you are writing to someone for the first time or if they seem quite formal in their own sign-offs.
Also, you don’t have to start with a blank page when you are trying to write a professional email.
You can simply look at the tone and formality of the emails you’ve been receiving, and try to match that tone.
Since you are likely to be receiving emails in any business setting, you can read through other business correspondence to get ideas for professional-sounding email closing phrases.
Do well to consider professional emails that you’ve received from colleagues in your industry, clients/customers if you have any, your boss, and others. Since this can serve as a means of gathering more ideas on appropriate sign-offs.
Don’t forget to include your name, company’s name, job title and your contact information when closing up your business emails.
This ensures that the email recipient will have multiple ways of contacting you in case of any further inquiries, and will also not have any confusion about why you’re writing and what company you represent.
You can choose between just your first name and your full name.
If you’re writing your email closing line in an existing email chain, look at prior emails to see whether the other person is including their full name or just first name in their email closing.
For a first email, do well to include your full name, rather than just your first name.
Including your full name in your email signatures is a bit more formal, whereas it’s more common to include just your first name when replying to an existing email thread.
Let’s look at the template for email closing
Business Email Closing Template
The following templates use some of the email closing lines above, combined with your contact info.
Professional Email Signature Template
Director of Sales | ABC Company
While using this, don’t forget to check with your company about the exact info they want you to include in your email signature, as they may have a company-wide policy.
And if you’re sending out emails on your own behalf, for example in a job search, then you don’t need to use such elaborate email endings.
Instead, you can include a brief sign-off such as “Best regards,” and then your name and contact information.
Below is a perfect example of an email signature template.
Email Signature Template for Individuals and Job Seekers:
You can also include your company’s physical address in your email signature if you feel it’s appropriate.
This is common in any professional emails from local businesses or stores; however, it is not needed for a large corporation that’s mainly conducting online transactions, for example.
It’s not needed in your job search, either.
Extra Tips For Writing A Professional Email
After you write your business email, always proofread the entire message before hitting “send”.
Whether you’re emailing customers or colleagues as a part of your job, or applying to new positions and trying to land a job for yourself, a mistake or typo in your emails can send the wrong message and so it’s always worth double-checking each business email for errors.
Be extremely careful of spelling the other person’s name.
Finally, it is important that you know that the starting of your professional email, and your formal closing, are both critical pieces of a business email.
They’re both noticeable and rarely skipped over.
Take your time and think about which professional email closing is best for your situation in light of the overall message you’re trying to convey and your industry.
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