Best Executive Assistant at Olive AI

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Executive Assistant

  • People
  • United States
  • Full time

Executive Assistant at Olive AI – Description

Olive’s artificial intelligence workforce is designed to solve the most burdensome problem of hospitals, medical systems, and payers that deliver healthcare with higher revenues, lower costs, and higher capacity.


Due to the lack of shared knowledge and siled data due to outdated technology, healthcare employees basically work in the dark. Olive aims to connect different systems and bring a new dawn to the broken medical process that hinders efficient and timely patient care.

She uses artificial intelligence to reveal life-changing insights to make healthcare more efficient, affordable, and effective. Our mission is to unleash the hidden potential of a trillion dollars by creating the Internet of healthcare so that patients around the world can benefit tomorrow from a healthier industry.

We are seeking a new executive assistant to support two senior and executive-level leaders. As the point of contact between executives, employees, clients, and other external partners, you’ll manage most business-related tasks for your team, such as creating reports, organizing travel and accommodation, recording meeting minutes, and other organizational tasks.

To successfully complete this role, you must have a detailed knowledge of the complete Microsoft Office and Gsuite suite, be extremely efficient, be eager to work in a fast-paced environment, and have worked as an administrative or executive assistant in the past.


Ultimately, you will contribute to our mission by improving the efficiency of our business through personalized and timely support.

Executive Assistant at Olive AI – Responsibilities

Manage executive calendars: organize and schedule professional and personal appointments.

Emails from management executives: selection, classification, and response as appropriate.

Manage executive travel research, plan and organize professional and occasional personal trips


Organize and coordinate internal and external meetings, and take detailed notes and action items.

Write and distribute emails and other letters with the utmost professionalism to executives and internal and external employees

Assist in the preparation of periodic reports, including reports on meeting resumes, travel itineraries, etc.

Create and modify systems, procedures, and contacts for record-keeping List of people and office operating practice

Organize and coordinate effectively the president’s meetings, appointments, and travel arrangements, including professional and personal

Prepare intelligence and background for executives before meetings.

Represents executives to plan and/or organize events or presentations (internal and external), including meetings, seminars, firesides, interviews, etc.

Organize all aspects of executives’ professional and personal lives to promote maximum efficiency and productivity of the CEO

Ensure that executives can effectively lead and manage the additional responsibilities required

Executive Assistant at Olive AI – Application

Proven experience as an administrative assistant or office administrative assistant.

Flexible team members are willing to do their best to complete their work; adaptable and willing to challenge

maintain professional technical knowledge, including MS Office, Google Suite, office management systems and procedures, related software, and standard office equipment operations.

Excellent time management skills and ability to prioritize tasks.

Critical attention to detail and creative problem-solving skills.

Excellent interpersonal communication skills, both written and oral.

Strong organizational skills and multitasking ability.

Exceptional confidentiality and discretion.




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