- STRATEGY & OPERATIONS – OPERATIONS /
Executive Assistant at H1 Insights: At H1, we provide a platform to connect stakeholders across the healthcare ecosystem for better collaboration and discovery, creating a healthier future.
Everyone at H1 plays a vital role in creating the future. Our team is 100% customer-focused and aligns their needs with our solutions.
We believe that we can bring value and benefit to our clients’ businesses and ultimately to patients. We are customer-oriented innovators, committed to ensuring that our platforms and solutions have the greatest impact in the life sciences field.
H1 seeks an Executive Assistant (EA) who will work collaboratively in the H1 team to improve efficiency and become the point of influence of the executive team.
EA can communicate effectively, has extraordinary organizational skills, has excellent followers, and is good at predicting the needs of colleagues.
The newly joined EA can develop processes to make them and the team more efficient and effective, and they will be expected to ensure that the organization of the executive team has no loose ends.
The position can be located anywhere in the United States, remotely or in our New York office; however, it will run during MT, CT, or ET business hours.
Main Responsibilities Of Executive Assistant at H1 Insights
Actively manage complex administrative calendars, be able to prioritize meetings and resolve conflicts, while ensuring that its administrative staff complete tasks on time
liaise with other administrative staff and C-Level employees, customers, external candidates, and other VIP members, including the arrangement of meetings and events and logistics work, and participate in general inquiries when necessary. Can effectively prioritize conflicting needs
Interface and maintain global internal and external relationships
Provide daily backups for other H1 team members as needed
Responsible for remote strategic meetings and other face-to-face meetings; planning and setup, including food & beverage, location, attendees, etc.
Prepare, read and analyze daily and advanced communications, including letters, emails, and reports.
Coordinate appointments, events, and meetings, including documents, notes, materials, presentations, etc.
arranges national and international travel for the executive team, including but not limited to airplanes, hotels, trains, car rentals, and meal reservations.
is responsible for project work, including creating, editing, and updating presentations and spreadsheets. calculation as required. Various other tasks assigned by
The urgency to set norms and high standards, focus on the customer, and practice the values that define H1. Keep everything confidential
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Very organized, attention to detail, able to predict the needs of colleagues
Flexible, adaptable, able to remain calm under high pressure
Excellent Microsoft Office skills (Outlook, Word, Excel, and PowerPoint) and Google Suite (calendar, documents, forms, etc.)
Excellent oral and written communication skills
Excellent organizational skills
Can smoothly prioritize multiple tasks
Can easily prioritize conflicting needs
Strong and proactive problem-solving ability
Able to communicate and build relationships with a wide range of colleagues
Demonstrate the ability to satisfy others and be accountable for deadlines in a fast-paced and dynamic environment
Believe in our mission and understand the importance of feedback
Curious, eager to learn and grow, accept failure and have a positive attitude
Comfortable at home and at work Able to stay focused
A service-minded team player excited and happy to add value to a rapidly growing organization
Keeping everything confidential.
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