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How to follow up on the interview looks difficult because the job interview is the most challenging moment for an individual. After the interview, the individual sits and relax while the ball is left in the employer/organization’s hands. Indeed, the hardest part is over, but then this is just the beginning of the work, to ensure that you stay on top of the interviewer’s list.
After a few weeks have passed without feedback from the interviewer/firm, you begin to feel down or sad that you’ve not been called up for the job. At this point, you begin to feel a reason to cut your losses and move on with your search for a job. But before you do, there’s a need for proper follow-up with the employer. The interview is just the beginning of your conversation. And definitely, you certainly don’t want to strike your employer as annoying, and you will definitely want to stay on the employer’s radar.
How to follow up on a job interview without being a nuisance.
1. Follow-up emails are important
After a job interview, the first follow-up should be a follow-up mail, mostly a thank you note. Most times, some interviewers might expect you to do so; all the same, you must send a thank you mail; it’s considered as a common courtesy. At times if you fail to do so, the recruiter may think you are ungrateful. Reason being that these recruiters are humans, and most times, little details slip through the cracks from time to time. Meaning that if you don’t follow up as you should to give them certain materials and details or at some point remind them that they said they would get back to you at a certain period of time, you might end up being left behind.
In summary, the following-up indicates that you are very much interested in the opportunity currently at hand. And as an employer or recruiter will tell you, this is one major criterion they look out for amidst every other requirement. Proving you are interested is very important to a job recruiter or company, as the case may be. This goes a long way to indicate that you are a high-quality hire who would likely fit in the system over time.
2. Thank you note
Sending a thank-you note after an interview is a simple and easy way to follow up; preferably, a handwritten letter sent through an email is more likely to be read. Certainly, an early email goes a long way; it’s better than nothing. As earlier mentioned sending thank-you notes is very vital in this day and age. Sending thank-you notes shows your interviewer that you appreciate the time accorded you and that you are grateful for such an opportunity. Note that you don’t send a generic note like “Thanks for interviewing me”( Glassdoor contributor Caroline Gray) stated that each thank you should be able to express 3 elements:
- Gratitude to the interviewer for his/her time
- Appreciation for gaining more information and insight into the position and the company
- Enthusiasm for the position/role
This is an example of how these 3 Elements can be Duly Utilized in a thank you note
Dear [interviewers name],
Thank you very much for taking your time to talk with me[today, yesterday]. I enjoyed every getting to hear about [interesting you learned from this person], and I was especially amazed and impressed by [quality or trait of the company or team that made you even more eager to work there]. Our conversations reinforced my cravings to join [company/firm] and help the team [achievement you would support in is position/role]. I look forward to hopefully working together in the future.
Additional points to note:
- Be brief, friendly and keep it short and sweet: You’ve already had the job interview, no need for plenty of talks; let your gratitude and personality show a bit. Just a few sentences will do as long as the 3 vital elements are in the body of your thank-you note.
- Always maintain professionalism: Try as much as possible to be very formal, avoid exclamation points, emojis, and typos.
- Be discreet: Since handwritten notes have some sentimental value, it’s sometimes too much for an interview. Besides, if you mail it out, likely, the interviewer might not receive it until days after they’ve spoken with you.
When to follow up after an interview
It’s most preferred to send your first follow-up message five working days after the interview if you weren’t told when to get feedback. Suppose the interviewer provided you with a stipulated date for feedback wait at least another one working day beyond that day. To avoid being seen as overly eager in following up. Also, remember delays do happen in decision-making as it takes time. So it’s best to widen your horizon by applying for more jobs and try to get more interviews scheduled as it’s likely that you are not the only person that has been interviewed. And it would help if you didn’t stop doing this until you are gainfully employed. Note that no matter how well you write, it won’t get a company to process faster, bypass delays, and skip other candidates. Hence, the more reason you should keep applying to other companies or firms.
What if the company says there is no news yet?
This is a most likely scenario, as they may tell you that they’re still waiting for approval or something as the case may be. In any way, they respond in this manner as to what the delay could be. Do well to respond positively to the situation to keep the conversation alive give yourself an opening to try again later if needed.
An example of a possible response could be:
“Thanks for the update. Do you have a sense of what the timing could be moving forward? Or when would be an appropriate time for me to check back in? I’m excited about this opportunity. I know these things take time so I don’t want to follow up too often here.”
Cases where the company hasn’t responded to emails sent what should be done?
In a situation where you’ve been waiting for a reply, here’s what you should do:
- Make sure you’ve waited a minimum of one or two working days for a response.
- Then send follow-up mail to the interviewer replying to the already sent mail with the same subject line.
Here is what the body of the mail should look like:
“Hi [Name], just wanted to make sure you received my previous email and follow-up again to see if you had any updates as regards the [JOB TITLE] position. Please get back to me when you are convenient. Thanks!”
After sending this mail, be very patient. The person handling this could be very busy or could be on vacation or leave, as the case may be.
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